Frequently asked questions:

> How do I register for sessions?

All sessions can be found on the Conference Page of our website. You can register for each session or event that you would like to attend by clicking the “Register now” button below each description.

 

> Do I have to be a BCMA member to register for the Virtual Conference?

No. Because of the global pandemic, our goal this year has been to support our community as much as possible, so we are making all our Virtual Conference events open to anyone who feels they would benefit from learning and connecting with colleagues from the culture and heritage sector across the Province.

 

> How much does the BCMA Virtual Conference cost?

This year’s event is absolutely free for anyone who wishes to attend.

 

> Do I need special equipment or accounts with particular platforms to participate?

All sessions will be held on Zoom. To participate, you do not need to have a Zoom account, but you will be prompted to download the Zoom desktop client or mobile app. For information on how to join a Zoom meeting, click here. You can find instructions on how to join a meeting by phone here.

For an overview on how to join and participate in a Zoom webinar, click here.

 

> How will I join the sessions?

You will receive your unique link to join the Zoom meeting or webinar by email prior to the event. Additional instructions will be included in that email.

 

> Will the sessions be recorded?

We will record all learning sessions and share the recording with registered participants afterwards. Most recordings will also be available on the BCMA’s Youtube page. Please note that because of the participatory format, we will not record Tales from the Trenches, Ask the Experts and the post-Awards Reception.

> Is there a way to “interact” with people during the meeting?

For many of our sessions, we will have time for presenters to confer with the audience. Most of our sessions will be Zoom meetings in order to be able to interact and create a sense of community. However, we do ask that all participants read and adhere to our BCMA Virtual Conference Disruption Policy. For an overview on Zoom meeting controls for attendees, please refer to this article.

 

> Will transcriptions and/or video captioning be available?

We aim to offer live transcription for most Conference sessions. Participants will have the opportunity to read along in a separate browser window. We recommend to tile windows side by side for the best viewing experience. Please note that transcription will unfortunately not be available in breakout rooms or during the “Ask the Expert” session. Please contact us at bcma@museumsassn.bc.ca if you have any specific questions or feedback about transcriptions.

 

> Will sessions/presentations be available on mobile devices?

Yes. Zoom has mobile apps for Android and iPhone.

> How do I host my own Virtual Conference?

Virtual Event Toolkit

In Summer 2020, the BCMA and Heritage BC embarked on the joint research project “Future Perfect: Developing Effective Models for Digital, Physical, and Blended Conferences” funded by Canada Council for the Arts Digital Strategy Fund.

Through Future Perfect, we sought to create a comprehensive framework for a new breed of digital conferences which are more accessible, more affordable, and minimize the digital divide that impedes communities with less access to high-speed internet from participating fully online. This new framework can be adopted by other disciplines, such as performing and visual arts organizations that present and share knowledge through conferences, and other events. This project will assess existing online collaboration tools, video conferencing and cloud-based information repositories and how they could be integrated or used to deliver an excellent equivalent conference experience. We will also gather information and input on what makes digital engagement and participating worthwhile for speakers and participants. And we will explore behavioural dimensions of the use of digital tools for work during this pandemic to learn what the persistent behaviours might be beyond the present crisis.

The project is ongoing but we will update this toolkit as resources and findings from our research become available.

Our sincere thanks to our partners at Heritage BC and our wonderful team of consultants Inga Petri (Strategic Moves), Lynn Feasey (Points North Creative) and Jason Guille (Stream of Consciousness).

 

Tools available for download:

Essential Tips for Speakers

Fundamentals of Great Online Conferences

Online Conferences Thrive on Attendees’ Participation

Financial Considerations: Cost Drivers and Revenue Streams

Accessibility and Inclusion: Creating Better Conference Experiences for More People

Participants on Awesome Online Experiences

We gratefully acknowledge the support of the Canada Council for the Arts